If your company handles sensitive information regarding employees and customers or confidential documents regarding business accounts and deals it is essential to limit access to these files from the eyes of anyone else. Even even if your employees are trained and dependable, a tiny error can result in serious consequences. Here are four ways that can help you limit the access to digital documents to avoid a breach.
It is possible to stop the threat actors from accessing secured files with two-factor or multiple-factor authentication protocols. The additional security layer stops them from stealing usernames and passwords to access confidential data. It also assists in ensuring compliance with laws such as GDPR and HIPAA.
Requiring eSignatures is another solution that businesses employ to prevent access to individuals who don’t have permission. This lets businesses verify the identity of the person before giving them access to confidential information. It also guarantees maximum security as any changes to documents Board Meeting Minutes can be easily detected.
Custom permissions can be used to improve security by allowing managers to manage sensitive files that are printed, copied or opened. Limitations can be imposed on the kind of changes that a file may undergo, like altering text or designs. They can also have an examine trail incorporated into them to permit administrators to monitor activity and find any changes that are not authorized.
It’s also essential to ensure that everyone in the office is aware of the importance of keeping information safe in both digital and paper files. This can be achieved by implementing the “clean desk” policy, which guarantees all documents and papers are secured by passwords or locked away each time an employee leaves their workstation. All devices, including laptops, desktop computers, or smartphones, are cleared of any information before they are turned off or removed.
