Data room access control allows the monitoring of entry and exit from your data center. You can also remove permissions immediately in real-time, in case you have doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode and two-factor authentication enable you to make sure only authorized users have access to your information. You can also set permissions based on the role and contribution each user makes to the project to stop leaks of information.
Be aware of the user-friendly features and design of a virtual dataroom when selecting one. Find a VDR that has a robust and easy-to-use interface that is easy to use by both the CFO as well as an entry-level accounting. A good UI can also boost collaboration by allowing for easy sharing of files, commenting and centralized communication.
Look for an VDR that has built-in tools that can facilitate due diligence or M&A transactions. A data room online with a Q&A section, as an example, can help you complete the financing process by providing your potential investors with a convenient and secure platform to review documents. A VDR that also includes legal practice management is beneficial for controlling the information exchanged between lawyers and their clients.
If you use the virtual dataroom to share files with other parties, choose one that includes dynamic watermarks. They add personalised identifiers to each document and display the IP address of the recipient and email address on every document to discourage uninvited sharing and improve traceability in the event of there is a breach. A VDR with an Excel spreadsheet viewer that enforces security blocks the unauthorised editing and cloning.
